Executive Assistant

Job Description

The Executive Assistant is responsible for much of the day-to-day administrative operation of the school. Major components of the position include serving on the administrative team, managing attendance, staffing the reception desk, managing first aid, coordinating substitute teachers, supporting the Head of School, and organizing special events.

The position reports from 745am-345pm, and reports to the Head of School on
a 12-month administrative contract.

The salary range is $32,000-$47,000 annually.

Specific duties:

• Contribute to strategic planning of the school, primarily through weekly meetings of Administrative Council
• Staff the reception desk (or arrange coverage) from 745am-330pm on school days
• Manage student absences, including parent and teacher communication
• Maintain staff attendance records and report to Business Office for payroll
• Manage substitute teaching schedules and faculty absences
• Manage job postings and pre-screening of applicants
• Maintain and distribute to staff all student medical alerts
• Assist with routine student injuries and prescription medication administration
• Arrange and oversee school bus transportation with surrounding school districts
• Coordinate the staff input of progress reports, the archival of reports, and the release of student reports to families and to next schools
• Assist with implementation of new staff and new parent orientations
• Support Head of School with calendar management, event planning, and operational details
• Supports staff and faculty by filling state orders and consumable orders; manage/maintain basic office supplies

Qualifications:

• Track record of organizational detail
• Positive social skills with parents and children
• Strong interpersonal communication skills
• Effective written communication skills
• Computing skills in Google Suite and Microsoft Office
• Capacity for multi-tasking, flexibility, and problem-management
• Evidence of successful work on teams
• Affinity with Quaker values and mission of LFS

To apply:

Send the following materials digitally to Eric Mayer, Head of School at the following email address execassistant@lansdownefriendsschool.org:

• Current CV
• Letter of interest detailing qualifications

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Director of Development
Job Description

The Director provides a strong, positive community presence and leadership for all philanthropic initiatives and community events. Working closely with the Head of School, the Director of Development is responsible for communicating the mission of Lansdowne Friends School, building connections to constituents, and identifying,
cultivating and stewarding donors to foster lifelong relationships that result in connection and philanthropic giving. The Director of Development reports to the Head of School, works closely with the Advancement Committee, with the
School and Community Association, and with the full School Committee, and is a vital member of the Administrative Team. The position is overtime exempt, and reports to the Head of School on a 12-month Senior Administrator contract.
The salary range is $62,000-$92,000 annually, with performance bonus options, depending on experience and educational background. This position comes with a full menu of benefits, including a retirement plan, health insurance, life insurance, disability insurance, and support for professional development.

Founded in 1902 and under the care of Lansdowne Monthly Meeting of the Religious Society of Friends, Lansdowne Friends School is a thriving Pre-K through 6th grade school that serves a richly diverse student body of 97, just outside Philadelphia. More than half of the current student body identify as BIPOC. The school has a strong, positive relationship with Lansdowne Monthly Meeting and the Lansdowne community, and retains a talented faculty. While enrollment has grown steadily since 2013, tuition has been kept at affordable levels. Scholarship aid is robust, with 58% of children receiving need-based tuition assistance. Our commitment to equity in education is unsurpassed in the Delaware Valley.

The Development officer is responsible for both the strategic leadership of fundraising and the day-to-day operation of the Development Office. This includes:

1. Strategizing, developing, and implementing fundraising strategies;

2. Partnering with the Clerk of the Advancement Committee in the development of fundraising strategies, in the organization of the Committee’s work, and in the effective utilization of trustees and other volunteers;

3. Establishing, maintaining, and growing relationships with major donors;

4. Applying for grants to support the school;

5. Promoting donations to the Friends Collaborative, a Pennsylvania tax-credit program;

6. Planning and preparing the development calendar with the Head of School and the Clerk of the Advancement Committee;

7. Coordinating a yearly auction and other community fundraising events;

8. Reporting to and being a thought partner with the School Committee, as well as attending School Committee (trustee) meetings;

9. Coordinating with the leadership of the School and Community Association and Parents’ association in the development of community-wide programs and events;

10. Overseeing all development mailings and communications related to the Annual Fund, special funds, and specific campaigns;

11. Maintaining and updating mailing lists and accurate donor records;

12. Preparing the Annual Report as well as acknowledgements of all gifts for the head of school;

13. Serving as representative in professional organizations, such as ADVIS, The Friends Collaborative, and the Friends Council on Education; and

14. Supporting other administrators as needed with problem solving, phone duties, recess coverage, and student supervision.

Desired Characteristics and Experience
A successful candidate will demonstrate:

• An engaging, warm demeanor -- someone who connects well with families, teachers, alums, grandparents, students, and who exudes enthusiasm, compassion, and positivity;
• Strong written and verbal communication skills;
• Honed organizational and planning skills, as well as leadership experience;
• Experience in independent school fundraising;
• Technical skills, including experience with databases and school information systems;
• Independence and the ability to initiate work independently;Ability to focus on long term projects despite the interruptions of working in a small school setting;
• Enthusiasm about an education rooted in Quaker values;
• Commitment to bringing the lens of diversity, equity, and inclusion into the school’s development work and into the school overall; and
• Affinity with and dedication to an experiential, thematically-based pedagogy and curriculum.

Qualifications

• Master’s degree strongly preferred
• Experience in an administrative role in an independent school
• Prior leadership role in a Friends school is a significant plus
• Experience with fundraising/development databases
• Experience with Microsoft Office Suite and Google
• Experience with maintenance of websites and working understanding of Facebook, Twitter, and other Social
• Networking, Google technologies

To apply:
Send the following materials digitally to Eric Mayer, Head of School at the following email address
emayer@lansdownefriendsschool.org:

• Current CV
• Letter of interest detailing qualifications

Lansdowne Friends School does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, or sexual orientation in the operation of its educational programs and activities.